Hands On With the GP Power Tools – Administrator Tools: Security Analyzer

September 7th, 2017 by Ian Grieve

Winthrop DCThis post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.

The Security Analyzer is a tool for administrators to analyze the security settings of their Microsoft Dynamics GP system. It is designed to highlight potential security risks, provide information on unused settings as well as provide a comparison between security access and security resources actually used.

The Security Analyzer has over twenty queries which can be displayed in both Summary and Detail formats. The queries are divided into System Level queries and User & Companies queries. For the Users & Companies queries, you can select the User and/or Company to limit the query data to.

Be aware, some of the queries in the Security Analyzer window use the Security Log window’s activity data captured by the Security Activity Tracking option enabled from the Administrator Settings window, whi9ch I covered in this post.

Once the data is displayed, it can be exported if desired, or used to drill down to the relevant system windows to be able to make changes to the system and security settings.

When you launch Security Analyzer (GP Power Tools area page >> Reports >> Security Analyzer), you will be prompted to confirm that you are on a machine whiuch has all Product Dictionaries installed; click Yes to proceed:

Microsoft Dynamics GP - Security Analyzer should only be executed froma  machine wich has all product Dictionaries installed. Continue?

The navigation tree allows you to select what you want to analyse. My first port of call when testing tis window was to check which users have the POWERUSER role. Do this by expanding the Users node and clicking on Users assigned to POWERUSER Role. This will show a count of users assigned to the role; in my case 4 users have POWERUSER:

Security Analyzer - Count of Users with POWERUSER Role

Double clicking on the row in the detail pane will drill down and show the users with this role; in my case, there is no problem as it is the sa and DYNSA users in my two companies:

Security Analyzer - Users with POWERUSER Role

All of the nodes are expandable and allow you to analyze your security. There are some really nice views on the security avauilable via this window; it is best used in conjunction with the Security Information window.

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Hands On With the GP Power Tools – Administrator Tools: Security Log

September 6th, 2017 by Ian Grieve

Winthrop DCThis post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.

The Security Log window displays the data captured by the Security Activity Tracking option which can be enabled from the Administrator Settings (GP Power Tools area page >> Setup >> Administrator Settings >> Feature Settings) window using the Enable Security Activity Tracking option (ringed in red):

Feature Settings

Once the Security Activity Tracking is enabled, all security events (both granted and denied) are tracked; note though, that the logging does not track individual events, but instead totals up the number of events so you can see which resources are accessed the most.

Each event is tracked for the user and company, user, company and system wide, and you select how you want to view the data.

You can use the check boxes to decide which resource types (Forms, Reports, Tables and Other) to include in the displayed resources. These selections can be changed while the window is populating:

Security Log

You can also mark the checkboxes next to each row in the scrolling window and then click on Security and then Create/update Security Task from selected rows in the same way as you can from Security Profiler to update the security configuration of tasks:

Create/update Security Task from selected rows

The scrolling window is right click enabled, which allows you to right click a row and view the em>Resource Information or Security Information:

Create/update Security Task from selected rows

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Hands On With the GP Power Tools – Administrator Tools: Security Information

September 5th, 2017 by Ian Grieve

Winthrop DCThis post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.

The Security Information (GP Power Tools area page >> Reports >> Security Information) window can display the security settings for the selected resource for a particular user and company combination.

This is a great way of reviewing how security is configured and which roles/tasks or users have access to the different forms or other resources.

In this post, I’m going to take a look at the configuration around the Transaction by Vendor (Purchasing area page >> Inquiry >> Transaction by Vendor) window. To view this security information, open the window and click the blue bar containing Security Information for specified Resource and select Select Form (By Menu):

Security Information

The Menu Explorer window has a navigation pane to the left; the top part shows the structure of the drop down menus, and the bottom is shows the flat area page menus. Navigate to the section you want, select the form in the detail pane, to the right, and click OK to select this resource:

Menu Explorer

The list of users on the right of the Security Information window shows marks in the checkboxes next to the users who have access to a security role containing a task containing the selected resource. Clicking one of these users will populate the left pane with details.

As you can see the left pane shows all of the roles and contained tasks which are granting this user access to the selected resource:

Security Information

If you require clarification of what one of the icons means, click the Legends button on the action pane:

Security Information Legend

You can also change the view shown in the right pane of the Security Information window. One of the views I find most useful, is to sort by Security Role:

Security Information

In this view it is very easy to see which users have been assigned to which of the security roles:

Security Information

The Go To button gives easy access to the standard security maintenance windows of Microsoft Dynamics GP, should there be any changes you want to make to the security.

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